TRACES (TDS Reconciliation Analysis and Correction Enabling System) // General Question and Answer Of Challan // SUNIL RAJAI // MONARCH

TRACES (TDS Reconciliation Analysis and Correction Enabling System)
General Question and Answer Of Challan

Question (1) : While making TDS payment for a rental payment, I have quoted section code 194C instead of section Code194I in the challan. Now should I approach Jurisdictional Assessing Officer for correction of nature of payment in the challan?
Answer : There is no need to approach Jurisdictional Assessing officer as CPC-TDs is considering the nature of payment on the basis of section code mentioned in the statement rather than section code mentioned in the challan. Only you need to quote the correct section code in the statement.

Question (2) : Can I make TDS payment for different nature of payments( section code) through a single challan ?
Answer : Yes, you can make the payment through a single challan for different nature of payments / section code in a month.

Question (3) : What is OLTAS?
Answer : Income Tax Department's initiative to receive information and maintain records of tax paid through banks through online upload of challan details is termed as OLTAS (Online Tax Accounting System). For more information on OLTAS, visit TIN.

Question (4) : Which banks and bank branches are linked to OLTAS?
Answer : Tax payer can select a state and location to get the list of Authorised Bank branches for payment of Direct Tax at the nearest location.

Question (5) : What are the precautions that deductor should take while filling up the challan?
Answer : Deductor should take care of the following steps while filing up a challan:
• Head of payment e.g., Corporation Tax / Income Tax
• Amount and mode of payment of tax
• Type of payment (Advance Tax / Self-Assessment / Regular / Tax on Dividend)
• Assessment Year
• PAN of Deductor
• TAN of Deductor


Question (6) : What is the acknowledgement for submitting challan to the bank?
Answer : The Challan Collection Branch puts a rubber stamp on the challan and its counterfoil indicating a unique CIN. CIN is of 20 digits. It comprises of seven-digit BSR Code, date of deposit (dd/mm/yyyy, i.e., eight digits) and five-digit Challan Serial Number. CIN is therefore unique for each challan throughout the country and is used for identification of a challan in OLTAS.

Question (7) : What are the challan that should be used for payment of demand amount?
Answer : Challan Number ITNS 281.

Question (8) : Which minor head should be used in challan 281 for depositing default amount?
Answer : Minor Head - 400

SOURCE : TDSCPC
Best Regards,
- SUNIL RAJAI

TRACES (TDS Reconciliation Analysis and Correction Enabling System) // Question and Answer Of Online Correction // SUNIL RAJAI // MONARCH

TRACES (TDS Reconciliation Analysis and Correction Enabling System)
Question and Answer Of Online Correction

Question (1) : What is Online Correction?
Answer : TRACES has provided the functionality of "Online Correction" where deductor can perform correction of TDS/TCS statements online.Following are the various facilities available through online correction: • View default summary
• Rectifying challan mismatch cases
• Addition of new challan to the statement
• Pay 220/interest/levy
• Add or Delete Salary Detail
• Rectifying statement challan information
• PAN Correction
• Correction in Personal Information
• Add/Modify deductee detail
• Movement of deductee rows


Question (2) : How to apply for Online Correction?
Answer : Login into TRACES as a deductor and raise the request for online correction under 'Default' Menu. For more information please refer E-tutorials.

Question (3) : I have filed a paper return, and want to make online correction through TRACES. How should I proceed ?
Answer : Online correction functionality on TRACES will not be available in case of paper return .

Question (4) : What will the deductor do if the request for correction is rejected by TDSCPC?
Answer : Deductor has to check the rejection reason by selecting 'Track Correction Request under 'Default' from main menu. Then select the request number and click on hyperlink 'Rejected' under the heading 'Status'. Once the user takes the necessary action on resolution of rejection reason, he can resubmit the online correction request through TRACES.

Question (5) : Is it necessary for a sub-user to submit online Correction ?
Answer : Yes, after making the online correction, sub- user will submit the corrections to admin user for final submission to TDSCPC. Sub-user will not be able to proceed further without the intervention of Admin User.

Question (6) : I have received the demand for late fee and paid the same, now how can I file online correction for the same through TRACES ?
Answer : Login into TRACES, under 'Defaults' raised the request for online correction. Once request number is generated and request status is in available status, user can make the online correction by choosing the option 'Pay late fee/ 220/ interest'. For more detail refer e-tutorial.

Question (7) : My Digital Signature Certificate (DSC) is already registered on TRACES. However, when I am trying to submit online correction, system does not allow me to proceed. What is the reason ?
Answer : You need to clear the cookies and reload the website. If issue still persists check the browser being used. Internet Explorer 7,8 or 9, Google Chrome and Mozilla Firefox 17 & above are compatible browser for TRACES.

Question (8) : What all information can be changed in Personal Online Correction option ?
Answer : By choosing 'personal information' option from 'Type of correction' drop down online correction option, you can edit communication detail of TAN as per statement and name & communication detail of authorised person as per statement.

Question (9) : Can I cancel the online correction request ?
Answer : Yes, before submitting the correction for processing, you can cancel the request under 'correction ready for submission' where you will get an option to 'cancel statement'. By clicking on this, correction will not be submitted to TDSCPC and will be cancelled.

Question (10) : Can I submit multiple corrections with one request number ?
Answer : Yes, you can do multiple corrections with one request number for the statement pertaining to same financial year, quarter and form type.

Question (11) : Can Deductor do online correction for TCS ?
Answer : Yes, deductor can file online correction for both TDS and TCS.

Question (12) : Can salary details in annexure 2 be edited through online correction ?
Answer : User can update only PAN of the employee in annexure 2. For correction in other fields, user can delete the existing deductee row and/or add new deductee row .

Question (13) : Can Deductor change the category of Deductor through Online Correction ?
Answer : No, deductor cannot change the "category of deductor" through online correction.

Question (14) : What are the methods for filing Correction Statement?
Answer : Statement can be corrected in following ways: • Online Correction on TRACES • Offline Correction on TRACES • Correction can be done through www.tin-nsdl.com

Question (15) : How many times can I file a Correction Statement?
Answer : Statement canA correction statement can be filed multiple times whereas a regular TDS/TCS statement will be filed only once.

Question (16) : How many times can I update PAN of a deductee/transacting party?
Answer : Only once structurally valid PAN of a deductee in the regular statement can be updated to another structurally valid PAN . However, Invalid PAN in the regular statement can be updated with structurally valid PAN but cannot be updated with another invalid PAN

Question (17) : Can I file Correction Statement if I have quoted wrong �Section code� in TDS\TCS statement?
Answer : Yes, Deductor can correct the section code if mentioned wrong in statement.

Question (18) : Can I file my Correction Statement without FVU validation?
Answer : If you choose the option for making correction through www.tin-nsdl.com, in such case you have to go through the validation process. However this is not required in case you choose option the online/ offline correction on TRACES.

Question (19) : What if my correction statement get rejected at TDS-CPC?
Answer : Deductor can file correction once again for the same as there is no restriction for filling correction.

Question (20) : Is it mandatory to mention original statement token number while filing of correction?
Answer : Yes, while filing a correction statement, it is mandatory to quote token number of original statement and token number of Original and previous correction statement in case of correction has been filed earlier.

Question (21) : Can I make the correction in assessment year of a regular TDS/TCS statement ?
Answer : No, few fields like TAN, Form type, Financial Year, Assessment Year which are quoted in a regular statement cannot be edited.

Question (22) : PAN was not available at the time of filing a statement and I have deducted 20%. I have filed the statement on time , Now I have received the PAN, what should I do ?
Answer : You can update the deductee details i.e. PAN updation by filing a correction statement

Question (23) : I have submitted the statement after deducting 20% for which I have not received the PAN. After that I have received the PAN and submitted the correction for the same. Now How can taxpayer/deductor adjust the additional amount deducted ?
Answer : Deductor can adjust the additional amount in further tax deduction for same financial year only for the sec 194A Or Tax payer will claim the same amount from ITRCPC.

Question (24) :What is the procedure to add challan in a statement ?
Answer : You can add challan in a statement by using the functionality Online Correction on TRACES. Please refer the e-tutorial for more information

Question (25) : Is DSC is mandatory for adding challan to a statement ?
Answer : No, DSC is not mandatory for adding challan to a statement.

Question (26) : Can partially consumed challan be added in a statement ?
Answer : Yes. Partially consumed challan can be added in a statement.

SOURCE : TDSCPC
Best Regards,
- SUNIL RAJAI

TRACES (TDS Reconciliation Analysis and Correction Enabling System) // Question and Answer Of Conso TAN-PAN File and TDS / TCS Credit // MONARCH // SUNIL RAJAI

TRACES (TDS Reconciliation Analysis and Correction Enabling System)
Question and Answer Of Conso TAN-PAN File and TDS / TCS Credit

Question (1) : What is consolidated TAN-PAN file?
Answer : This a consolidated file containing details of all Tax Payers for a TAN. This file consists of the valid PANs for which the TAN has filed TDS / TCS statement.

Question (2) : How is this useful to me as a deductor?
Answer :This helps in identifying the valid and invalid PAN of Tax Payers for whom you have filed TDS / TCS statement. This is an offline verification tool.

Question (3) : How can I download consolidated TAN - PAN file?
Answer :Login to TRACES as deductor and submit download request for this file under ‘PAN Verification’ in ‘Statements / Payments’ tab. File will be available under ‘Requested Downloads’ in ‘Downloads’ tab.

Question (4) : What is view TDS / TCS credit?
Answer : This is a facility which can be availed by deductor in order to verify whether the PANs for which user is deducting TDS are getting the credit for the same or not. This feature is available for only those PANs for which TDS / TCS statement has been previously filed by the deductor.

Question (5) : For which period can I view the TDS / TCS credit?
Answer : In order to view TDS / TCS credit, deductor has to specify the Financial Year, Quarter and Form Type for the PAN. The period is restricted to the relevant quarter for which statement has been filed. This facility is available for statements filed since FY 2007-08.

Question (6) : What is the process of viewing TDS / TCS Credit?
Answer : Deductor must enter PAN, FY, Quarter and Form Type to see information for a particular PAN. 'Statement Details' table will be populated irrespective of whether PAN is present in the statement or not. This table provides information related to the statement pertaining to the input criteria selected by user. 'Deductee Details' table will be populated only if the PAN entered by user is present in the latest accepted statement for the input criteria selected. This table shows the status of booking for a PAN.

Question (7) : How to unmask data in ‘Deduction Details’ table?
Answer : Deductor can view masked data by clicking on 'View Details' and providing 'TDS Certificate Number' for that PAN. Token Number will not be unmasked.

SOURCE : TDSCPC
Best Regards,
- SUNIL RAJAI

TRACES (TDS Reconciliation Analysis and Correction Enabling System) // Question and Answer Of Deductor Statement Status // MONARCH // SUNIL RAJAI

TRACES (TDS Reconciliation Analysis and Correction Enabling System)
Question and Answer Of Deductor Statement Status

Question (1) : How can a Deductor / Collector check the status of TDS / TCS statement filed?
Answer : Status of TDS / TCS statements filed by a deductor can be checked by logging in to TRACES as deductor. This facility would be available only to a registered user of the portal.

Question (2) : What are the different statuses available on TRACES regarding TDS / TCS statement?
Answer : Following processing status shall be displayed for regular statement:
• Pending for Processing
• Processed for Form 26AS
• Processed without Defaults
• Processed with Defaults
Following processing status shall be displayed for correction statement:
• Pending for Processing
• Processed for Form 26AS
• Processed without Defaults
• Processed with Defaults
• Rejected

Question (3) : What are the common reasons for rejection of correction statement by TDS-CPC?
Answer : Following are the common reasons for rejecting a correction statement:
1) TAN is not valid as per data at TDS CPC
2) Statement corresponding to regular token number / previous token number field, as given in correction return, does not exist
3) Previous token number does not correspond to the last accepted correction statement at TDS CPC
4) Correction is filed for a regular return which is in cancelled state
5) In a correction statement, below are the verification keys which should match with the corresponding fields of regular statement :
• RRR assessment year
• Return Financial Year
• Periodicity
• Previous Token number
• Last TAN of Deductor
• Receipt number of Original / Regular Return
• Form number
6) Sum given in 27A form should match with the sum of deducted amount of deductee records given in the correction statement

Question (4) : What are the reasons to reject the correction in deductee records by TDS-CPC?
Answer : Rejection reasons pertaining to deductee details are as follows:
• In a correction statement that updates / deletes deductee rows, verification keys from deductee data that should match with corresponding fields in regular / previous return are - Last PAN, Last total amount deducted at source, Last total amount deposited
• Updation / deletion on deductee record is submitted in a correction statement but this deductee record does not exist in previous/ regular return
• Valid PAN to invalid PAN update is not allowed for a deductee row
• Deductee detail record number should be unique in case of addition of deductees
• If value of Reason for non-deduction / lower deduction / higher deduction / threshold field as per regular or last correction statement is 'C' , then update can be performed only on 'PAN', 'Amount of Payment' and 'Date of Payment'
• Deletion of deductee record having value C in Reason for non-deduction / lower deduction/ higher deduction / threshold field, is not allowed
• Valid PAN to another valid PAN update can be done only once for a given deductee row

Question (5) : What are the reasons to reject the correction in salary detail records by TDS-CPC?
Answer : Rejection reasons pertaining to salary details are as follows:
• In case of salary detail PAN update or delete of salary detail record, last total gross income should match with corresponding value in regular / previous statement
• Salary detail record on which correction is filed does not exist in the regular / previous return
• In case of addition of salary detail record, the record number should be unique and in sequence with the existing records in regular / previous return

Question (6) : I filed TDS statement by using third party vendor and received acknowledgement for the same. However, whenever I tried to check my TDS statement status by using acknowledgement number provided by third party vendor I am getting an error 'Invalid Token Number'. What should I do?
Answer : Acknowledgement issued by third party vendor does not mean that original TDS/TCS statement successfully filed at TIN-FC. An acknowledgement carrying fifteen digit provisional receipt number, SAM value & HASH value issued by TIN-FC is the proof of the proof of TDS/ TCS statement successfully filed.

SOURCE : TDSCPC
Best Regards,
- SUNIL RAJAI

TRACES (TDS Reconciliation Analysis and Correction Enabling System) // General Question and Answer Of Deductor Statement // MONARCH // SUNIL RAJAI

TRACES (TDS Reconciliation Analysis and Correction Enabling System) General Question and Answer Of Deductor Statement Question (1) : Who is required to file e-TDS / e-TCS statement? Answer : As per Income Tax Act, 1961, all corporate and government deductors / collectors are mandatorily required to file their TDS / TCS statements on electronic media (i.e. e-TDS / TCS statements). However, deductors / collectors other than corporate / government can file either in physical or in electronic form. Question (2) : What will be the consequences if I do not file TDS / TCS statement within due date? Answer : There will be a levy of Rs. 200.00 per day under section 234E of the IT Act, 1961 from the due date till the date when statement is filed. Question (3) : Is there any penalty for non-filing of TDS / TCS statements? Answer : Yes. If TDS / TCS statement is not filed for one year from the due date of filing, there would be a penalty of minimum Rs. 10,000.00 to Rs. 1,00,000.00 for not filing TDS / TCS statement under section 271H of the IT Act, 1961. Question (4) : Can I file statement for which I have already submitted non filer declaration on TRACES? Answer :Yes, you can file a statement for which youI have already submitted non filer declaration on TRACES. Question (5) : Why I need to submit non filer declaration on TRACES if I have valid reason for not filing a statement for specific quarter/ financial year? Answer : While submitting the non filer declaration on TRACES, you will be getting list of valid reason from dropdown. If you will not submitting the non filer declaration for the statement which you have valid reason for non filling , you will be receiving notification / intimation from TDSCPC as defaulter for non filing a statement within due period. Question (6) : What are the due dates for filing of statement? Answer : The due dates for filing statements for different forms are as per the below table: Form 24Q, Form 26Q, Form 27Q, Form 27EQ Quarter Period Government Deductor Non-Government Deductor Q1 1 Apr - 30 June 31st July 15th July Q2 1 July - 30 Sept 31st Oct 15th Oct Q3 1 Oct - 31 Dec 31st Jan 15th Jan Q4 1 Jan - 31 Mar 15th May 15th May

SOURCE : TDSCPC
Best Regards,
- SUNIL RAJAI

TRACES (TDS Reconciliation Analysis and Correction Enabling System) // Question and Answer of Conso File Download // MONARCH // SUNIL RAJAI

TRACES (TDS Reconciliation Analysis and Correction Enabling System)
Question and Answer of Conso File Download

Question (1) : How can I download conso file?
Answer : Login to TRACES as deductor and submit download request for the conso file under ‘Request for Conso File’ in ‘Statements / Payments’ tab. File will be available under ‘Requested Downloads’ in ‘Downloads’ tab.

Question (2) : Is it mandatory to download a conso file while filing correction statement?
Answer : Yes. It is mandatory, as it enables accuracy during correction filing.

Question (3) : What is the password for opening Conso file?
Answer : The password for opening Conso file will be your TAN_Request Number in capital letters.

Question (4) : I want to submit request to download the conso file, will system allow me to pass through validation screen without any challan and deductee detail?
Answer : Yes, you can download the conso file even if you have zero challan detail and no deductee record for the statement.

Question (5) : I have filed a paper return, and want to download the consolidated file for the same on TRACES. How should I proceed?
Answer : Conso file will not be available in case of paper return. Refer e–Tutorials for more details.

Question (6) : While entering validation details for submitting request to download conso file, I have entered details correctly in Part 1 and Part 2 of the validation screen, yet it shows error as 'Invalid Details' in Part 1 or Part 2. What should I do?
Answer : Details to be filled in validation screen should be exactly the same as reported in the TDS statement. If you have filed any correction statement, Token Number and other details should be as per the latest correction statement.

Question (7) : While entering validation details for submitting request to download conso file, I am getting an error, 'More than one PAN in the challan'. What should I do?
Answer : In such case, CIN of that challan should be entered which has been claimed for at least two, three or more PANs.

Question (8) : While entering validation details for submitting request to download conso file, I am getting an error, 'Invalid Token Number'. How do I rectify the error?
Answer : Enter Token Number for latest accepted statement (regular or correction) for the statement for which conso file is being requested.

Question (9) : While submitting request to download conso file, I am getting an error message that request has failed. What should I do?
Answer : In such cases, request for downloading conso file needs to be resubmitted.

SOURCE : TDSCPC
Best Regards,
- SUNIL RAJAI

TRACES (TDS Reconciliation Analysis and Correction Enabling System) // Question and Answer of Conso File // SUNIL RAJAI // MONARCH

TRACES (TDS Reconciliation Analysis and Correction Enabling System)
Question and Answer of Conso File

Question (1) : What is a conso file?
Answer : It is the consolidated data of the statements processed (regular & correction) for the relevant Financial Year, Quarter and Form Type.

Question (2) : Why is a conso file required?
Answer : While filing correction for a particular Financial Year, Quarter and Form Type, conso file provides details about all the previous corrections made in the relevant statement. This conso file can be uploaded to the RPU to enable correction. This file gets updated each time a correction is filed for the particular Financial Year, Quarter and Form Type. Hence, each time a correction statement is to be filed for the given combination, a fresh conso file is required.

Question (3) : From which year is conso file available on TRACES?
Answer :Conso file is available on TRACES from FY 2007-08.

Question (4) : What would be the file extension for the consolidated file?
Answer : The file extension would be in ".tds" format.

SOURCE : TDSCPC
Best Regards,
- SUNIL RAJAI

TRACES (TDS Reconciliation Analysis and Correction Enabling System) // Question and Answer of Form 16 / 16A // MONARCH // SUNIL RAJAI

TRACES (TDS Reconciliation Analysis and Correction Enabling System)
Question and Answer of Form 16 / 16A

Question (1) : What is Form 16 / 16A?
Answer : It is the certificate of deduction of tax at source by any person in accordance with Chapter XVII-B of IT Act.
Form 16 is issued on deduction of tax by the employer on behalf of the employee under section 192 of IT Act, 1961.
Form 16A is issued if the deduction of tax is under any other provision of Chapter XVII-B of IT Act.
These certificates provide details of TDS / TCS for various transactions between deductor and deductee. It is mandatory to issue these certificates to Tax Payers u/s 203 of IT Act, 1961.

Question (2) : Is there any format for these certificates?
Answer : Form 16 / 16A are issued as per the provisions of Rule 31(1).

Question (3) : How are these forms generated?
Answer :These forms shall be generated by TDS CPC on processing the quarterly TDS / TCS statements filed by deductor. Deductor will have to raise a request for the same on TRACES. Deductor shall have the option to digitally sign the certificates.

Question (4) : Due to non availability of PAN, tax has been deducted at higher rate. How can deductor provide Form 16 (Part A) / Form 16A without availability of PAN?
Answer : Valid PAN is mandatory for issuing Form 16 from TRACES. Correction statement is required to be filled to report the valid PAN for downloading Form 16 (Part A) / Form 16A.

Question (5) : What are the different matching statuses in Form 16 / Form 16A?
Answer : Following are different matching statuses in Form 16 / Form 16A:
• U – Unmatched (Deductor has not deposited taxes or has furnished incorrect particulars of tax payment. Final credit will be reflected only when payment detail in bank matches with details of deposit in TDS/TCS statement)
• P – Provisional (Provisional tax credit is effected only for TDS / TCS statement filed by Government deductor. 'P' status will be changed to Final (F) on verification of payment details submitted by Pay and Account Officer (PAO))
• F – Final (In case of non-government deductors, payment details of TDS / TCS deposited in bank by deductor have matched with the payment details mentioned in the TDS / TCS statement filed by deductors. In case of government deductors, detail of TDS / TCS booked in Government accounts have been verified by Pay and Account Officer (PAO))
• O – Overbooked (Payment details of TDS / TCS deposited in bank by deductor have matched with details mentioned in the TDS / TCS statement but the amount is over claimed in the statement. Final (F) credit will be reflected only when deductor reduces claimed amount in the statement or makes new payment for excess amount claimed in the statement)

Question (6) : Tax has been deducted at the rate of 20% due to non-availability of PAN. How can I issue Form 16A?
Answer : PAN is mandatory to issue Tax deduction certificates.

Question (7) : What should I do if I am not getting Form 16 from TRACES?
Answer : Ensure that you have filed Form 24Q for Quarter 4 with Annexure II. It is mandatory to file Annexure II giving actual particulars for the entire financial year, as Form 16 is generated on the basis of information provided in Annexure – II.

Question (8) : How are the particulars of those employees who are employed with more than one employer in a financial year to be shown in Form 16?
Answer : The employee should declare previous salary and TDS details, if any, with the current employer and the same should be considered by the current employer while deducting TDS on salary and issuing Form 16.

Question (9) : I have worked with different branch offices during the financial year. How will information for Part B appear in my Form 16?
Answer : Part B information will be issued by the employer. TDS CPC will provide Form 16 containing only Part A details.

Question (10) : What are the guidelines for an employer to deduct TDS and issue Form16?
Answer : Following are the guidelines for an employer to deduct TDS and issue Form 16:
• Make mandatory for all the employees to declare previous salary, investment proofs and TDS details, if any
• Employer has to consider the declaration before deducting TDS from salary
• Fill Annexure II for all employees who work or worked for any period of time during the current financial year
• Issue Form 16 to all the employees
• It is the duty of an employee to provide valid PAN. If employee has worked with more than one employer in a financial year, employee should declare previous salary and TDS detail, if any, with the current employer

Question (11) : What are the details available in TDS certificate (Form 16 / 16A)?
Answer : The details available are as below:
• Name / address / TAN of Deductor
• Name / address / PAN of Tax Payer
• Certificate Number
• Summary of payment made by deductor
• Summary of tax deducted at source in respect of tax payer
• Details of tax deducted and deposited in Central Government account through challan / Book Adjustment (in case of Government deductor)
• Details of tax deducted and deposited in Central Government account through challan (in case of Non-Government deductor)


Question (12) : What can I do if I am unable to get the TDS certificate (Form 16 / 16A)?
Answer : It is the duty of every person deducting tax to issue a TDS certificate. In spite of your request, if you are denied the certificate then there is a chance that the tax deducted has not been deposited by the deductor to the government account. Please inform the department (PRO or TDS section) which will then do the needful.

Question (13) : I have not received TDS certificate from my employer. Can I claim TDS deducted from my salary?
Answer : Yes. The claim can be made in your return. Department, however, will raise a demand which will not be enforced on you but on your employer.

Question (14) : If a deductee comes back stating that the original TDS certificate is lost, can a duplicate certificate be issued?
Answer : Yes. Deductor will have to issue the duplicate certificate.

Question (15) : Even if no taxes have been deducted from salary, is there any need for my employer to issue Form 16 to me?
Answer :Form 16 is a certificate of TDS and in your case it will not apply. However your employer must issue a salary statement.

Question (16) : If I am receiving my pension through a bank who will issue Form 16 or pension statement to me - the bank or my former employer?
Answer : The bank will issue Form 16.

Question (17) : What is a certificate number?
Answer : Certificate number is present in Form 16 / Form 16A issued by Deductor.

SOURCE : TDSCPC
Best Regards,
- SUNIL RAJAI

TRACES (TDS Reconciliation Analysis and Correction Enabling System) // Question and Answer of AIN & Receipt Number // MONARCH // SUNIL RAJAI

TRACES (TDS Reconciliation Analysis and Correction Enabling System)
Question and Answer of AIN & Receipt Number

Question (1) : What is AIN?
Answer : Accounts Office Identification Number (AIN) is a seven-digit unique identification number issued by the Directorate of Income Tax (Systems), Delhi, to each Accounts Office. It is mandatory for an AO to have an AIN for submitting the Form 24G.

Question (2) : How to obtain AIN?
Answer : Application for AIN has to be made in the form 'Application for allotment of Accounts Office Identification Number' (AIN application form).

Question (3) : How intimation of AIN allotment will be given to the Accounts Officer?
Answer : Income Tax Department will send a letter to the Accounts Officer giving details of AIN allotted to the officer.

Question (4) : What is AIN Registration Number?
Answer :AIN Registration Number is a 12-digit alpha-numeric number provided by TIN when AIN is registered on TIN.

Question (5) : What is Receipt Number?
Answer : Receipt Number of Form 24G is a 7-digit number generated when a Form 24G statement is filed by PAO.

SOURCE : TDSCPC
Best Regards,
- SUNIL RAJAI

TRACES (TDS Reconciliation Analysis and Correction Enabling System) // Question and Answer Of Taxpayers Login / Forgot Userid and Password and Account Lockout // SUNIL RAJAI // MONARCH

TRACES (TDS Reconciliation Analysis and Correction Enabling System)
Question and Answer Of Taxpayers Login / Forgot Userid and Password and Account Lockout

Question (1) : How can I login to TRACES?
Answer : Click on 'Login' on TRACES home page, enter your User Id and password and submit.

Question (2) : Sometimes when I login to TRACES, I always get the message, "Application is down for planned maintenance". What may be the reason?
Answer : The cookies on your browser may be using the cached data to display this message and you may need to clear the cookies and reload the website. Steps to clear cookies are given below. You can clear cookies by pressing 'Ctrl+Shift+Del' (Control+Shift+Delete) keys on your keyboard together.
Step-by-step instructions for different browsers are given below:
Internet Explorer
• Click on 'Tools' option from your browser toolbar
• Go to 'Internet Options'
• Under 'General' Tab, 'Browsing History' section, click on 'Delete'
• In the dialog box that appears, select 'Cookies and Website Data' and click on 'Delete'
Firefox
• Click on 'Tools' option from your browser toolbar
• Click on 'Clear Recent History' option • In the dialog box that appears, there is a 'Time Range' dropdown. Select 'Everything'
• Click on 'Clear Now' to delete the cookies
Chrome
• Click the Chrome menu (the icon with three vertical lines) on the browser toolbar
• Select 'Tools'
• Select 'Clear Browsing Data'
• In the dialog box that appears, select checkboxes for the types of information that you want to remove
• Use the menu at the top to select the amount of data that you want to delete. Select beginning of time to delete everything
• Click 'Clear Browsing Data'

Question (3) : I am a registered user on TRACES. However whenever I am trying to login into TRACES, I am always getting the message 'Invalid details'. What may be the reason?
To login and use the functionalities of TRACES, you are required to enable Java Script in your web browser. Please refer to below mentioned step-by-step instructions for different browsers to enable java script:
Internet Explorer
Click on 'Tools' option from your browser toolbar
Go to 'Internet Options'
Select the 'Security Tab', click on 'Custom Level'
In the 'Security Setting-Internet Zone', look for the 'Scripting'
In the 'Active Scripting', select 'Enable'
When the 'Warning!' window pops out asking "Are you sure you want to change the settings for this zone?" select 'Yes'
In the 'Internet Options' window, click on 'OK' button to close it
Firefox
On the web browser click 'Firefox' menu and then select 'Options'
In the 'Options' window, select the 'Content' tab
Mark the 'Enable JavaScript' checkbox
In the opened 'Options' window, click on 'OK' button to close it
Click on the 'Reload Current Page' button of the web browser to refresh the page
Chrome
Click the Chrome menu, select 'Options'
Select 'Under the Hood'
Under 'Privacy', click on 'Content settings...'
When the dialog window opens, look for the 'JavaScript' section and select 'Allow all sites to run JavaScript (recommended)'
Click on 'OK' button to close it
Close the 'Settings' tab
Click on the 'Reload This Page' button of the web browser to refresh the page

Question (4) : What if I forgot my User Id?
Answer : User Id is same as your PAN, so login using your PAN and Password generated during registration. If you are a new user, register in TRACES.

Question (5) : What if I forget my password for logging in to TRACES?
Answer : Password can be reset by using Forgot Password process. Follow the steps as given below:
• Click on 'Forgot Password?' link in TRACES home page or login page
• Select 'Type of User' as Tax Payer and proceed
• Enter details in Step-1 and Step-2 of the form
• Enter new password in Step-3 and submit. Password will be changed for your account
• Email notification will be sent to registered email Id intimating change in password

Question (6) : How many login attempts do I have if I forget my password?
Answer : Account will be locked after five consecutive unsuccessful attempts within a span of 24 hours.

Question (7) : How will my account get unlocked?
Answer : Account will be unlocked after one hour of lockout.

Question (8) : I know my password but accidentally entered wrong values for five consecutive times so my account is locked. What should I do now?
Answer : Account will be unlocked after one hour of lockout. Please wait and try logging again after one hour.

SOURCE : TDSCPC
Best Regards,
- SUNIL RAJAI

TRACES (TDS Reconciliation Analysis and Correction Enabling System) // General Question and Answer Of Taxpayers // SUNIL RAJAI // MONARCH

TRACES (TDS Reconciliation Analysis and Correction Enabling System)
General Question and Answer Of Taxpayers

Question (1) : Who can register on TRACES?
Answer : As of now, Deductors and Tax Payers can register on TRACES.

Question (2) : I am a Tax Payer. Why should I register on TRACES?
Answer : Tax Payers can view their annual tax statement (Form 26AS) by register on TRACES.

Question (3) : What are the activities that a Tax Payer can perform through TRACES?
Answer : Tax Payer can perform the following activities through TRACES:
• Registration and Login
• View Form 26AS
• View and edit profile
• Provide Feedback

Question (4) : What are the functionalities that a Tax Payer can access after logging into their account on TRACES?
Answer : The following functionalities are available to a Tax Payer after logging in to TRACES:
• Landing page
• View Form 26AS
• Manage Profile

Question (5) : What are the details that I need to enter in the registration form?
Answer : For Deductors
• Step–1
1) TAN of Deductor
• Step–2
1) Token Number of the regular statement corresponding to the Financial Year, Quarter and Form Type displayed on screen
2) Challan details of one particular CIN which has been mapped to at least three deductee rows. If there is no such challan, please enter details of challan having maximum number of deductee rows
• Step–3
1) PAN of Deductor
2) PAN of Authorised Person (person responsible for deduction of tax at source)
3) Date of Birth of Responsible Person as in PAN database
4) Designation of Responsible Person
5) Communication Address
6) Mobile Number
7) Email Id
For Tax Payers
• Step–1
1) PAN of Tax Payer
2) Date of Birth as on PAN Card
3) Name as in PAN database
4) Option 1 – Details from Form 26AS or salary slip (in case of salaried persons). Provide TAN of deductor who has deducted TDS / TCS, month & year of deduction and amount of tax deducted
5) Option 2 – Details of any tax paid by you. Provide Assessment Year for which payment was made by you, Challan Serial Number of the challan using which payment was made and amount as per the challan
• Step–2
1) Communication Address
2) Mobile Number
3) Email Id

Question (6) : How do I register as a Tax payer on TRACES?
Answer :
Steps to be followed for registering on TRACES as a Tax Payer:
• Click on 'Register as New User' in TRACES home page
• Select 'Type of User' as 'Tax Payer' from drop-down and proceed
• Enter details from Step-1 to Step-3 and proceed
• Confirm details in confirmation screen
• On successful registration, activation link will be sent to registered email id and separate activation codes will be sent to registered email id and mobile number
• Click on activation link and enter User Id and activation codes
• After activation, user can login to TRACES

Question (7) : I have registered as a Tax Payer on TIN. Do I need to register again on TRACES?
Answer : Yes. Tax Payers registered on TIN must register as new user on TRACES. They cannot login to TRACES using their User Id and Password as in TIN.

SOURCE : TDSCPC
Best Regards,
- SUNIL RAJAI

TRACES (TDS Reconciliation Analysis and Correction Enabling System) // Authentication Code Question and Answer // SUNIL RAJAI // MONARCH

TRACES (TDS Reconciliation Analysis and Correction Enabling System)
Authentication Code Question and Answer

Question (1) : What is Authentication Code?
Answer : Authentication code is generated when you clear validation details for a statement for certain functionalities such as Download Form 16 / 16A, Download NSDL Conso File, Download Justification Report, etc. Authentication code generated for a particular statement will be valid for the calendar day (i.e., an authentication code generated on 10-Dec-2012 can be used only on 10-Dec-2012 to clear validation details for the same statement. It will not be valid the next day).

Question (2) : Why does TRACES have different types of Authentication Codes?
Answer : There are two types of validations after which Authentication Code will be generated.
• Statement Specific Validation – On this screen, details about a particular statement will be asked.
For e.g., If you want to download NSDL Conso File for Financial Year 2010-11, Quarter 2 and Form Type 24Q, you have to provide challan details and PAN-Amount details for this statement. The Authentication Code generated will be for that particular statement
• Generic Validation – On this screen, details about a generic statement will be asked.
For e.g., If you want to update your profile, you have to provide challan details and PAN-Amount details about a generic statement will be asked. The Authentication Code generated will be for the FY, Quarter and Form Type displayed on the validation screen
It is advised to copy and save the Authentication Code so that you can reuse it for that day for the same statement.

Question (3) : Should I enter Authentication Code if I am trying to clear validation details for the first time during a day?
Answer : No. While trying to clear validation details for first time, you will not have the Authentication Code, hence you are not required to enter this value. You can proceed by entering other details for validation on this screen (i.e., Token Number, CIN / BIN Details and PAN-Amount). On completion of validation, Authentication Code will be generated and displayed when you proceed to next page.

Question (4) : Is it mandatory to enter Authentication Code?
Answer : No. If Authentication Code has been generated for the statement for which you are filling up validation details, you can enter it in the field provided for the same. It will facilitate users to avoid filling up validation details repeatedly in case user logs in again at different time of the day. If it has not been generated or if you have not saved it, you can proceed by entering other details on this screen (i.e., Token Number, CIN / BIN Details and PAN-Amount).

Question (5) : What is the advantage of Authentication Code?
Answer : Authentication Code is generated to facilitate users to avoid filling up of validation details repeatedly in case user logs in again at different time of the day.

SOURCE : TDSCPC
Best Regards,
- SUNIL RAJAI

TRACES (TDS Reconciliation Analysis and Correction Enabling System) // Question and Answer Of Tax Information Network (TIN) // SUNIL RAJAI // MONARCH GROUP

TRACES (TDS Reconciliation Analysis and Correction Enabling System)
Question and Answer Of Tax Information Network (TIN)

Question (1) : Who is a migrated user?
Answer : Users who have registered their TAN with TIN (and possess TAN Registration Number) are being migrated to TRACES. Such users are being referred to as migrated users and these TIN users (deductors) need not register on TRACES as new user.

Question (2) : I am an existing user in TIN. How do I register in TRACES?
Answer : If you have registered your TAN on TIN and have a TAN Registration Number, your details will be migrated from TIN to TRACES. Such users will have to login to TRACES for first time using User Id and Password as in TIN for your TAN registration account. After successful login using TIN credentials, user will have to enter few additional details which have not been migrated from TIN to TRACES. After this short registration process, user will have to activate their account. User will then be able to login to TRACES after account is activated. Activation process for migrated user will be similar to as for normal user registering on TRACES.

Question (3) : For a migrated user, will the User Id and Password change in TRACES?
Answer : User Id will not change for a migrated user and it will be same as for your TAN registration account in TIN. Password must be changed during first time login to TRACES. After activation of your account in TRACES, user must login to TRACES using existing User Id and new Password.

Question (4) : I am already an existing user with TIN NSDL. I have updated my profile on TRACES, however I did not receive activation code on my mobile and e-mail. How can I activate my account on TRACES?
Answer : If account is not activated in 48 hours after receiving the activation code, it will automatically be deactivated. Please wait for 48 hours, after that you can register as new user on TRACES.

Question (5) :I am a registered user in TIN. How do I login to TRACES?
Answer : If you already have a TAN Account in TIN, you can use the existing User Id and Password as in TIN to login to TRACES. However, if you are not able to register on TRACES using existing User Id and Password, you can register as new user on TRACES.

Question (6) : I am a registered user at TIN but I have forgotten my User Id and / or Password. How do I register on TRACES?
Answer : If you are not able to register on TRACES using your TIN User Id and Password (for your TAN Account), please register as a new user. Click on 'Register as New User', select type of user as 'Deductor' and proceed. This will create your new profile as deductor in TRACES and you will be able to login to TRACES after you activate the account.

SOURCE : TDSCPC
Best Regards,
- SUNIL RAJAI

TRACES (TDS Reconciliation Analysis and Correction Enabling System) // Question and Answer Of Admin User Account // SUNIL RAJAI // MONARCH

TRACES (TDS Reconciliation Analysis and Correction Enabling System)
Question and Answer Of Admin User Account

Question (1) : How is Admin User account created for a TAN on TRACES?
Answer : When a TAN registers on TRACES for the first time, Admin User account will be created. Admin user can then create sub-users for the TAN.

Question (2) : Is it possible to de-register an Admin User account (for a TAN) on TRACES?
Answer : No

Question (3) : How to de-register an Admin User account?
Answer : User account for a TAN on TRACES can be de-registered only by surrendering TAN / AIN (in case of PAOs) to the Assessing Officer (AO).

Question (4) : Which are the fields that cannot be changed by Admin User in 'Profile'?
Answer : The following fields cannot be changed for a deductor after user is registered on TRACES:
• Type of User
• User Id
• TAN of Deductor
• Name of Deductor

Question (5) : Is it possible for an Admin User or sub-user to create an account with User Id as TAN or PAN?
Answer : No. User Id cannot be same as TAN or PAN and it cannot be same as TAN or PAN structure.

Question (6) : How can I edit details of sub-users?
Answer : Admin User can edit sub-user details by selecting a sub-user row and clicking on 'Update from PAN Master' under 'User Management' in 'Profile'. Name and Date of Birth of sub-user will be updated from PAN database based on PAN of sub-user.

Question (7) : Can Admin User update PAN, Name or Date of Birth of sub-user?
Answer : No. PAN of sub-user cannot be changed. Name and Date of Birth can be updated from PAN database by selecting a sub-user row and clicking on 'Update from PAN Master' under 'User Management' in 'Profile'. PAN, Name and Date of Birth of sub-user cannot be manually changed by Admin User.

SOURCE : TDSCPC
Best Regards,
- SUNIL RAJAI

TRACES (TDS Reconciliation Analysis and Correction Enabling System) Deductor // Question and Answer For Forgot UserID / Password // SUNIL RAJAI / MONARCH

TRACES (TDS Reconciliation Analysis and Correction Enabling System)
Deductor Question and Answer For Forgot UserID / Password

Question (1) : What if I forget my User Id for logging in to TRACES?
Answer : User Id can be recovered by using Forgot User Id process. Follow the steps as given below:
• Click on 'Forgot User Id?' link in TRACES login page
• Select 'Type of User' as deductor
• Enter details in Step-1 and Step-2 of the form
• In Step-3, registered mobile number of the deductor as in TRACES profile will be displayed. User can edit the mobile number on the screen
• On clicking 'Proceed', One-Time Password (OTP) will be sent to the mobile number
• Enter OTP and submit
• If OTP is validated, existing User Id and registered email id of the user will be displayed. User can edit these details, if required
• New password must also be entered
• On submission, activation link and codes will be sent to the registered email id and mobile number
• You can login to TRACES after activating your account

Question (2) : What if I forget my password for logging in to TRACES?
Answer : Password can be reset by using Forgot Password process. Follow the steps as given below:
• Click on 'Forgot Password?' link in TRACES home page or login page
• Select 'Type of User' as deductor
• Enter details in Step-1 and Step-2 of the form
• In Step-3, registered mobile number of the deductor as in TRACES profile will be displayed. User can edit the mobile number on the screen
• On clicking 'Proceed', One-Time Password (OTP) will be sent to the mobile number
• Enter OTP and submit
• Enter new password in Step-4 and submit. Password will be changed for your account
• Email notification will be sent to registered email Id intimating change in password

Question (3) : Can I change User Id for my TRACES account?
Answer : Yes. User Id for deductor can be changed by using Forgot User Id process.

Question (4) : Registered and activated user on TRACES is getting an error message as "Your account has been locked". What should deductor do?
Answer : Registered user must select 'Forgot Password' option, and reset a new password to login into the account.

Question (5) : For how many hours do we need to wait after the account is locked?
Answer : Account will be locked after five continuous unsuccessful efforts. You need to wait for 1 hour for your account to be automatically unlocked.

Question (6) : What if deductor forgets User Id and password for logging in to TRACES?
Answer : User Id and Password can be recovered by using Forgot User Id process. Click here to refer e-tutorials.

Question (7) : I am a registered user at TIN but I have forgotten my User Id and / or Password. How do I register on TRACES?
Answer : If you are not able to register on TRACES using your TIN User Id and Password (for your TAN Account), please register as a new user. Click on 'Register as New User', select type of user as 'Deductor' and proceed. This will create your new profile as deductor in TRACES and you will be able to login to TRACES after you activate the account.

SOURCE : TDSCPC
Best Regards,
- SUNIL RAJAI